Notice to attend the annual general meeting in VBG Group AB (publ)
The shareholders of VBG Group AB (publ), reg. no 556069-0751, are hereby convened to the annual general meeting of shareholders to be held on Thursday April 27, 17.00, at the company’s premises at Herman Kreftings gata 4, Vänersborg.
Shareholders voting rights also may be exercised in advance by postal voting.
Right to attend and notice
Shareholders who wish to participate at the annual general meeting must:
- be recorded as a shareholder in the share register prepared by Euroclear Sweden AB relating to the circumstances on 19 April 2023;
- for physical participation at the general meeting, notify their intention to attend the annual general meeting no later than 21 April 2023. The notification can be made to [email protected] or by post to Advokatfirman Lindahl KB, att. Alexandra Niemelä Ingvarsson, Box 11911, 404 39 Göteborg. The notification must include personal identification number or company registration number; and
- for participation by postal voting, notify their intention to attend the annual general meeting no later than 21 April 2023 by submitting their postal vote in accordance with the instructions set forth under the heading “Postal voting” below.
Shareholders who wish to be represented by a proxy and participate at the general meeting physically are asked to submit a dated proxy form along with the notification. Shareholders who participate by postal voting shall enclose a dated proxy form to the postal voting form. If the proxy is executed by a legal person, a copy of the certificate of registration or equivalent authorization document must be enclosed to the proxy form.
Shareholders whose shares are registered in the name of a nominee must, in addition to notifying their intention to attend the annual general meeting, re register their shares in their own name so that the shareholder is recorded in the share register on 19 April 2023. Such registration may be temporary (so-called voting right registration) and is requested from the nominee in accordance with the nominee’s procedures and in such time in advance as the nominee determines. Voting right registrations duly effected by the nominee no later than 21 April 2023 will be regarded in the preparation of the share register.
Postal voting
The shareholders may exercise their voting rights at the annual general meeting by postal voting in accordance. A special form shall be used for the postal voting, which is available on the company’s website. The postal vote will also constitute the shareholder’s notification of participation. The shareholder may not provide the postal vote with any special instructions or conditions. If so, the postal vote in its entirety is invalid. Further instructions and conditions are set forth in the postal voting form. Any questions about the notification are referred to Alexandra Niemelä Ingvarsson, at the Law Firm Lindahl KB, e-mail [email protected], phone: +46 0701 45 10 25
Agenda
- Opening of the Meeting
- Election of chairman of the general meeting
- Preparation and approval of the voting list
- Approval of the agenda
- Election of one or two persons to verify the minutes of the meeting
- Determination of whether the meeting has been duly convened
- Presentation of the annual report and the auditor’s report as well as the group accounts and the auditor’s report for the group
- Presentation by the President & CEO and the Auditors Report
- Resolutions regarding
- a )the adoption of the income statement and the balance sheet as well as the group’s income statement and the group’s balance sheet
b) the allocation of the company’s profits according to the adopted balance sheet
c) the discharge from liability for each of the members of the board of directors and the CEO - Determination of the number of ordinary board members and deputy board members
- Determination of remuneration to the board of directors and the auditors
- Election of ordinary board members, deputy board members and registered accounting firm
- Resolution on the approval of the board of directors’ remuneration report
- Authorization for the board of directors to transfer own shares
- Close of the meeting
Election of chairman of the general meeting (item 2)
The nomination committee proposes that the chairman of the board of directors Johnny Alvarsson is elected as chairman of the annual general meeting 2023.
Preparation and approval of the voting list (item 3)
The proposed voting list is the voting list to be prepared by Advokatfirman Lindahl on behalf of the company based on the share register for the general meeting and received postal votes, and otherwise prepared based on the shareholders physically present at the annual general meeting.
Election of one or two persons to verify the minutes of the meeting (item 5)
The board of directors proposes that Lars-Gunnar Svensson is elected to verify the minutes of the general meeting.
Resolution regarding the allocation of the company’s profits according to the adopted balance sheet (item 9b)
The board of directors and the CEO propose a payment of an ordinary dividend of SEK 5.50 (5.00), with record date 2 May 2023. If the general meeting resolves in accordance with the proposal, payment of the dividends by Euroclear Sweden AB is expected to be initiated on 5 May 2023.
Determination of the number of ordinary board members and deputy board members (item 10)
The nomination committee proposes that the board of directors shall consist of seven ordinary board members and no deputy board members.
Determination of remuneration to the board of directors and the auditors (item 11)
The nomination committee proposes that the remuneration to the board shall amount to a total of SEK 2,305,000 (2,020,000). The remuneration is proposed to be divided as follows: SEK 680,000 (680,000) is awarded to the chairman of the board, and SEK 285,000 (285,000) to each of the other ordinary members of the board. Of the total remuneration, SEK 150,000 (150,000) shall be awarded to the audit committee, and SEK 50,000 (50,000) shall be awarded to the remuneration committee. No remuneration shall be awarded to the CEO.
The nomination committee proposes that remuneration to the auditor shall be paid in accordance with approved invoice.
Election of ordinary board members, deputy board members and registered accounting firm (item 12)
The nomination committee proposes that Johnny Alvarsson, Peter Augustsson, Louise Nicolin, Mats R Karlsson, Anna Stålenbring and Anders Birgersson are re-elected as ordinary members of the board. The nomination committee proposes new election of Anders Erkén (CEO). The nomination committee proposes that Johnny Alvarsson is re-elected as chairman of the board of directors and that no deputy chairman of the board of directors shall be elected.
The nomination committee proposes re-election of the registered accounting firm Ernst & Young AB as the company’s auditor for the time until the next annual general meeting with the authorized public accountant Andreas Mast as auditor in charge.
Resolution on the approval of the board of directors’ remuneration report (item 13)
The board of directors proposes that the annual general meeting approves the board of directors’ remuneration report as set out in Appendix 1.
Authorization for the board of directors to transfer own shares (item 14)
The board of directors proposes that the annual general meeting authorizes the board to, on one or several occasions until the annual general meeting 2023, resolve to transfer the company’s acquired own shares with deviation from the shareholders’ preferential rights and that payment may be made with non-cash consideration. The reason for the proposal is to enable the board to use the company’s own shares as payment for the acquisition of companies.
Shares and votes
At the time of this notice to attend the annual general meeting, the total number of shares in the company amounts to 26,196,024, of which 2,440,000 shares are of series A and 23,756,024 shares are of series B. The company holds 1,191,976 of the shares of series B, without voting right. The total number of outstanding shares thereby amounts to 25,004,048 with a total number of 46,964,048 votes.
Documentation
The annual report and the auditor’s report, along with all other documents relating to the proposals will be held available at the company’s premises and on the company’s website at least three weeks prior to the annual general meeting and will be sent shareholders who so request and inform the company of their postal address.
Information to the shareholders
Upon the request of a shareholder, and where the board of directors believes that so may take place without significant harm to the company, the board of directors and the CEO shall provide information in respect of any circumstances which may affect the assessment of a matter on the agenda, any circumstances which may affect the assessment of the company’s or a subsidiary’s financial position, and the company’s relations to another group company.
Processing of personal data
For information on the how your personal data is processed, please refer to the privacy notice available at Euroclear Sweden AB’s webpage https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
Trollhättan, March 2023
The Board of Directors of VBG Group AB (publ)
This notice to attend is a translation - the original Notice to attend the annual general meeting in VBG Group AB is published in Swedish.
